MANAGE PROJECT TIME Assignment Sample

Table of content

Task 2	5
Work break down structure	5
Project Management Plan	6
Introduction	6
Project management approach	6
Project scope	6
Milestones	6
Sequence and dependencies of task	6
Roles and responsibilities	6
Project stakeholders	7
Project communication	7
Change management	7
Cost management	7
Risk management	7
Issue management	7
Management Plan Approval process	7
Email to the CEO	8
Meet with project team	8
Review project management plan	9
Review program schedule	9
Email to project team members	10
Task 3	11
Introduction	11
Review of milestone and communication requirements	11
Review of feedback from project team members	11
Comparison with the agreed schedule	12
Forecast of impacts of any changes to the baseline of the project	12
Identification of baseline project schedule variance	12
Responses to changes	13
Email to CEO	13
Manager Networks	13
Review project schedule	13
Task 4	15
Introduction	15
Review of time management activities	15
Time management issues that arose	15
Recommendations for future improvements	16
Positive aspects of project schedule	16
Conclusion	17
Email to the CEO	18
Appendix	18
Appendix 1: Gantt chart

Task 2

Work break down structure

	Task Name	Duration	Start	Finish	Predecessors
1	Project Scope	15 days?	Mon 4-9-2018	fri 27-4-2018
	Project meeting with the team	8 days?	mon 4-9-2018	fri 18-4-2018
	Conference metrics	7 days?	19-4-2018	27-4-2018	2
2	Responsibilty and role distribution	44 days?	Mon 30-4-2018	Wed 27-6-2018	1
	Role of the conference members	6 days?	Mon 30-4-2018	mom 7-5-2018	2
	markrting and development	6 days?	Mon 14-5-2018	Sat 19-5-2018	2
	identification of shareholder	9 days?	mon 21-5-2018	Thu 31-5-2018	2
	project communication	19 days?	Mon 1-6-2018	27-6-2018	2
3	change management in projects	24 days?	Thu 28-6-2018	Tue 31-7-2018	4
	Activities development	8 days?	thu 28-6-2018	Mon 9-7-2018	5
	Conference style	11 days?	Tue 10-7-2018	Tue 24-7-2018	7
	conference facilities	5 days?	Wed 25-7-2018	Tue 31-7-2018	8
4	Cost management in projects	18 days?	THU 2-8-2018	Sat 25-8-2018	9
	Cost of venue	9 days?	Thu 2-8-2018	Tue 14-8-2018	12
	Stakeholdrs participation fees	8 days?	thu 16-8-2018	sat 25-8-2018	14
5	Risk management in project	15 days?	tue 28-8-2018	sat 15-9-2018	13
	participation of speaker	8 days?	Tue28-8-2018	Thu6-9-2018	12
	Funding	5 days?	Tue 11-9-2018	sAT 15-9-2018	14
6	Issue management in project	5 days?	Tue 18-9-2018	Mon 24-9-2018	16
	Participatory complications	5 days?	Tue 18-9-2018	Mon 24-9-2018	17
7	Plan approval	1 day?	Thu 4-10-2018	Thu 4-10-2018	19
	conference	1 day?	Thu 4-10-2018	Thu 4-10-2018	20

From the above picture it has been identified that all the members have completed all their tasks within time. The scope of the project has been developed within 15 days. Roles and responsibility of all the members have been completed within 44 days. And other task completed as per the mentioned schedule.

Project Management Plan

Introduction

A prominent network manager of the UK is planning to conduct an annual event. The project is set to organize the project requirement plan to ensure success over leadership skills.

Project management approach

There are four members in the team of the project and they have assigned various functions of the success of the project. Donna Chisholm has set to assign the communication job of various speakers in the conference of the participation. Erin O'Donnell is responsible for the marketing review of the conducted event.

Project scope

The project scope is to deliver the proposed conference on behalf of Manager Network in a timely and cost effective manner while meeting with the project goals as well.

Milestones

The main objective of the project is to create a greater success of the conference and this can be sounded as the huge milestone of the project. A monitoring process is to be held in place to verify the progress and to record any kind of change in the milestone. These changes are directly going to report the CEO and the stakeholders by the communication channel.

Sequence and dependencies of tasks

This task has to maintain the presence of all speakers and financial managers because this project is dependent on others. Delay issues can lead to the overall deal and hamper the overall project.

Roles and responsibilities

Mainly the four members of the team are responsible for supervising the teams to make sure to attempt all tasks.

Project stakeholders

Various stakeholders including CEO, finance, and investors, the conference participants are responsible for the success of the project. The CEO is responsible for the overall success.

Project communication

The overall project plan requires a proper communication channel. This communication channel demands to report directly to the CEO every month about the progress and schedule of the project.

Change management

The project management team every time needs to get ready to change the overall process because of uncertainty.

Cost management

The cost can be affected largely dependent on the maintenance of fixed work schedules and changes in the delivered project.

Risk management

Rising of the required funds, availability of the speakers and the required number of participants are the major risks involved with the project.

Issue management

Issue management can be determined as the techniques, good speakers’ measurement and also large scale of financial loss.

Management Plan Approval process

The approval of the plan is dependent on the stakeholders of the company.

Project schedule

(Refer to Appendix 1)

Figure 2: Timeline

Task	Start Date	Finish Date	Duration
Project Scope	09-04-2018	27-04-2018	15
Roles and Responsibilties	30-04-2018	27-06-2018	44
Change Management	28-06-2018	31-07-2018	24
Cost Management	02-08-2018	25-08-2018	18
Risk Management	28-08-2018	15-09-2018	17
Issue Management	18-09-2018	25-09-2018	5
Approval of the Plan	04-10-2018	04-10-2018	1

Email to the CEO

TO,

The CEO,

Manager Network,

Australia

Respected sir/Madam,

The approval process of the plan is outlined and cost, time allocation has kept in mind for the potential overruns. The project management plan with the work breakdown structure is attached here. Here I am requesting you to guide us with your valuable comment and guidance if required some changes. In this planning I have tried to minimize the excessive costing and discuss about the change management, issues management and risk management considerations. The schedule show the allocated time for each activity to be undertaken throughout the project.

Yours faithfully,

Administration Manager,

Network Manager.

Meet with project team:

After developing the project management plan the management will meet with the team members and gather their review on project progress and scheduling. In addition with that management has been motivated team member with proper communication and proper change method. After talking the review from each of the team member’s management should recheck the schedule and include possible changes on it. The manager has encouraged every team member to participate in the discussion. The cost resource and timing has been also check properly.

Review project management plan:

After consulting with the team member management has decided to take some additional changed in this plan. For example, management has minimized the speaker number and added some extra motivational discussion in this planning. The project management team has managed 2 hrs extra timing and allocate some extra funding for on tom completion.

Review program schedule

After consulting with the project team it has been identified that timing is the greatest constraints for this project. Hence management has cut out the time span for each speaker and prepare a revised schedule including other tasks. The other program schedule has been also attached in project baseline.

Email to project team members

To,

The team members,

Manager networks,

Australia

Respected sir/madam,

The revised schedule and plans are done to seek your approval and feedback for a new plan. The required time has been allocated for the speakers of the final guest list and made some changes in venue. The marketing team has started their work as soon as they receive the inputs from the other teams. The financial status of the planning is also revised and all extra costs have been reduced to manage the project budget. I am requesting to all the members for properly review the plan and give some valuable comments. After approval next processing will be start.

Yours faithfully,

Administration Manager,

Manager Network.

Task 3

Introduction

The initiation of the project has been great and the overall progress of the work in steady. However, marketing operation has not started yet because of the uncertainty of the speakers’ confirmation. Without sufficient marketing can face a risk of not earning enough participants.

Review of milestone and communication requirements

Set of the milestone at the start of the project has properly done and the team members have been able to maintain all the specific criteria to achieve success. Moreover, there is a need for members to make sure relevant meetings apart from the regular mails.

Review of feedback from project team members

Each of the team members needs to provide feedback from the started meetings. Donna Chisholm needs to take fast action and to ensure the completion of the list of the speakers at the conference for the event. Moreover, there is a need for proper marketing for the maximum participants. Therefore, Donna needs to present the list before the extended date.

Dan Streep also needs to confirm the venue of the conference within a specified date. The venues require a comfortable and accessible place. Therefore, it can be very helpful for better promotion of the event.

Erin O’Donnell is mainly dependent on the other members of the team. He has discharged efficiently all the duties of the required tasks. When the venue and speaker list will be handed over to him, he can perform according to his plan and start his process of marketing.

Comparison with the agreed schedule

The current workflow of the project team is completed concerning the schedule agreements. Team members’ feedback has shown a possible sign of delay for the operation of the event. This can be made a negative impact on the event. Team members can easily eliminate this kind of delay for the project delivery process.

Forecast of impacts of any changes to the baseline of the project

Baseline changes in the project can affect the time and cost management. This can also affect the prestige and reputation of the network Manager and can lead to the overall delay of the project. The project can be done by adding employment resources.

Identification of baseline project schedule variance

There is no verified baseline variance in the running project and the cancellation of the scheduled venue can be changed. The unavailability of a complete list of speakers is also missing. These two possible issues can be termed as a possible variance of the project.

Responses to changes

There is a requirement for the task completed within the given deadline and also need to monitor the whole process to ensure the additional efforts to complete the task. This will be helpful to complete the task within the desired time.

Email to CEO

To,

The CEO,

Manager Network,

Australia

Respected Sir/Madam,

The project report has been attached here. It is my kind request to provide the feedback and the approval of the project. The main objective is to show the different ways by through the team members can be communicated. The actual inputs from the team mates have been analysed and presented after that a comparison should be developed with agreed schedule has been pointed out. Any impacts or variances’ in this project will be also analysed. Furthermore major variances’ and project changes have been identified properly and required changes developed as per the comments. Hence, I am requesting you to give some valuable comments on the present schedule.

Yours faithfully,

Administration Manager,

Manager Networks.

Review project schedule

The company CEO has approved the project after making some possible changes. All the changes of the project have been saved properly to another revised project schedule. The possible changes have been discussed with other team members and allow them to give their valuable comments on the changes.

Email to team members

To,

The team members,

Manager Networks,

Australia.

Respected Sir/Madam,

Change in the baseline has been attached here as agreed by the CEO and there is a request to revise project schedule and task completion within the provided deadline. All the left activities are to be finished within the deadline as per the new schedule and the due task must be completed following schedule. Out marketing team is trying their level best to arrange the venue as soon as possible. The company is expecting all the members should participate properly and complete all their tasks of marketing. Kindly check the schedule and complete all tasks on time.

Yours faithfully,

Administration Manager,

Manager Networks

Task 4

Introduction

The conference will meet greater success by developing an effective project schedule. The project team member has taken the responsibility of making a time schedule and proper monitoring in this schedule. This time schedule will provide 25% s success to this conference.

Review of time management activities

The project team will firstly detect all the constraints that can hamper the project tasks. The success of this conference will help to increase the profit margin and ensure greater success for network generation. The proper time management and monitoring activity makes a greater attribution in time management draft and helps team members to complete all the tasks within time. In addition timely meeting arrangement, communication between staff and email help all the team members in identifying project current status and actual progress. Besides, the allocation of extra timing helps to complete marketing tasks within time.

Time management issues that arose

In this conference allocation of a speaker time slot has become a major issue for the project. This constraint is mainly dependable on participated in this conference and individual member no responsibility for that. Hence, there is a little delay in preparing the final list of speakers that should be improved in future. It will also help the management team to ensure greater success.

Recommendations for future improvements

In future manager network team should work on the time management segment in future for resolving all time-related confusions. In future team member should prepare the list of speakers and allocated 5 to 8 minute for each speaker. Besides, the manager should prepare an alternative speaker list for this purpose. Along with that company can use project libre or Microsoft project for managing timings.

Positive aspects of project schedule

The project management time schedule has been presented in a manner where additional timing allocated against every task. It will also help to manage major time constraints and unnecessary delay in the project. Project time management also helps to manage monetary baseline for this conference and make sure no serious losses. Most importantly it can be mentioned that every project member should complete all their tasks with deadlines and meet all the requirements of assigned tasks.

Conclusion

According to the overall discussion, it can be mentioned that the time management schedule has provided a greater success to the conference of manager network. The main aim of this project is to gain a profit margin that has been fulfilled through this time management. Through this project schedule, project team members become successful by delivering project deliverables on time.

Email to the CEO

To,

The CEO,

Manager Networks,

Australia

Respected Sir/Madam,

The success of this conference is highly beneficial for maintaining the reputation and goodwill of our company. The project evaluation report clearly reflects the efficiency of the individual project team member with this final project schedule. Enough time has been helped the project team to meet a huge success for this project. Some of the time management issues have been highlighted. The project team will adopt a better strategy for resolving all issues in future projects.

Yours faithfully,

Administration Manager,

Manager Networks.

Appendix

Appendix 1: Gantt chart